The wording of every motion should be recorded in the identical manner in which the President states the motion to the lodge, rather than the wording used by the mover. The name of every applicant for membership that is approved by the lodge should be so recorded in the minutes likewise, those that are presented but rejected or postponed for investigation should also be recorded. The lodge's approval of Honorary Withdrawal Cards should be recorded in the minutes by name.

• Presents Communications and Bills at the Meeting
  The presentation of communications and bills to the lodge is the responsibility of the Recording Secretary.
  
  Under the IAM Constitution, the Recording Secretary is the officer who is charged with the responsibility of receiving and writing letters for the local lodge. The Recording Secretary acts for the lodge in this matter, and does not have the authority to file or dispose of a piece of correspondence until it has first been presented to the lodge. His constitutional duty is to present the correspondence to the lodge and let the lodge decide what to do about it. Important letters should be discussed by the Executive Board and presented to the lodge with their recommendations or advice.
  
  It is also the responsibility of the Recording Secretary to present all bills either in detail or summarized form. All bills should be recorded in the minutes of the meeting showing the lodge's disposition thereof. The authority for the payment of any bill should be clearly set forth in the local lodge minutes, giving the amount and to whom paid.
   

• Conducts Local Lodge Elections
  The recording secretary is the responsible officer in charge of conducting elections at the local lodge in accordance with the IAM Constitution, and district and local bylaws.
  
  See Elections
   

• Prepares and Signs Vouchers
  The Recording Secretary is the only officer of a lodge authorized to initiate the movement of money. The Recording Secretary takes the minutes and the minutes are the record of authority to pay as voted by the lodge. Therefore, it is the Recording Secretary's duty, under the Constitution, to issue the vouchers which authorize payment of bills.
  
  Vouchers should be issued only when there is clear authority voted by the lodge and recorded in the minutes. Vouchers and bills are then given to the Secretary Treasurer for payment.
  
  Prepares and signs all credentials of Delegates to the Grand Lodge Convention and performs such other duties as are required by the IAM Constitution. These include but are not limited to specific responsibilities connected with Local Lodge - Grand Lodge officers election procedures.
  

• Keeps the Seal of the Local
  Papers, documents and vouchers of the lodge are valid only when they carry the seal of the lodge.

Officers